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Hills Road Student Council 2017-2018
The Official Hills Road A to Z A Short Guide to College

Here's everything you need to know about college

Absence

If you are absent you must certificate your absences on line within 24hr of the absence. If this is not possible you must phone 278065 or email Absence@hillsroad.ac.uk on the first day of absence and inform the College of the reason why. All absence must be accounted for or it will be seen as unauthorised.

Alumni Association

Before leaving Hills Road, you will be encouraged to keep in touch with each other and with the College by joining the 'Hills Roadies'. More information is available via the 'Alumni' button on the Home Page of the College's website.

Amigos

Amigos is a support system that is run by students, for students. We are a team of friendly faces offering informal advice to other students. Every Thursday lunchtime Amigos offers drop-in sessions where you can pop along for as little or as long as you like to ask questions, receive advice or maybe just to meet some new people. You can find us in B102, which is up the staircase to the right of the Atrium. Or feel free to email us at amigos@hillsroad.ac.uk.

Bicycles

Should be locked securely in the cycle rack located next to The Rob Wilkinson Building. Access to the cycle rack is via the cycle path leading from Purbeck Road. Get off your bike on the site and walk it to and from the racks. If the cycle rack is full, please use Purbeck Road as an alternative. Both locations are covered by CCTV. Bicycles are vulnerable to theft, so they should be postcoded and you are advised not to bring expensive bicycles to College. It is strongly recommended that all cyclists wear cycle helmets.

It is not permissible to lock bicycles to the railings at the front of the College along Hills Road. Any bicycles found here will be removed by the caretakers which may necessitate cutting the locks at the owners' expense.

Bursary

This is the main place to pay for anything in College. You need your Hills Road College ID Card for all transactions. The Bursary is open between 8.30 to 9.15 am and 11.15 am to 4.30 pm Monday to Friday. It is in the main building at the front of the College along the corridor from Reception.

Buses

Any problems concerning buses to College should be referred to the Guidance Office.

Open from 8.30 am to 8.30 pm (Fridays until 3pm) selling chips, curly fries, Pasta King, variety of snacks, cakes and pastries, cold and hot drinks.

Calender

The College calendar will be available to students and parents on the College website and intranet.

Cars

Students who travel to College by car must first fill in a form which is available in the Guidance Office. There is no parking for students on the College site (which includes Purbeck Road and the Sports Centre), and students should only travel to College in a car if absolutely necessary. An exception will be made for students who are registered disabled; if this applies to you, please contact your tutor to make the necessary arrangements. If you park in nearby side roads please respect the rights of residents. Students are warned not to park in Elsworth Place, opposite the College, since parking there is illegal.

Generally, the use of private cars to carry students on College business is not allowed. However, there may be extenuating circumstances in which it is sensible to use a private car to carry fellow students, in which case the following rules apply:

  • Students who drive fellow students in their own car are responsible for ensuring their passengers' safety, that their vehicle is roadworthy, that they have an appropriate licence and that insurance cover for carrying the students is in place
  • The type of journeys envisaged includes taking fellow students to sports fixtures or on educational visits. (Any casualties requiring hospital treatment should be taken to hospital by taxi or ambulance, not by private vehicle)
  • If a student is to transport fellow students in their private vehicle they must complete and sign a certificate (available in the Bursary) before the journey can be undertaken

Digital Screens

At several key locations around College there are digital screens showing BBC 24 hour news alongside College news. Please check the screens for important notices of forthcoming events and opportunities.

Eating & Drinking

Water may be consumed anywhere in the College except in areas where there are computers and in language laboratories.

Some teaching rooms are available for you to use during morning and lunch breaks. Signs are on the doors of these rooms indicating that they can be used as spaces to eat and drink at lunch or break time but not to eat hot food. It is your responsibility to keep these areas clean, tidy and free of litter. If you are not able to do this, then the rooms will no longer be made available for this purpose.

Email

You will have your own Hills Road email account. This will be used by staff and students alike to contact you directly and you them. You are expected to check your email account at least once a day in term time. You should respond to urgent College emails immediately, if possible, and always within 24 hours. Responses to non-urgent College emails should be completed within 48 hours. Staff will also check their email regularly during term time, but there can be no expectation of email responses from staff during evenings, weekends and holiday periods.

Examination Leave

The study leave arrangements for examinations that are scheduled outside the main summer examination period (e.g. November, January and early May) are as follows:

For A/AS/GCSE examinations, the leave entitlement is: on the day of the examination, the time before the examination starts, except for:

  • Drama & Theatre Studies and Performance Studies examinations, for which the entitlement will include the previous day.
  • Modern Languages oral examinations and Music practical examinations, for which the entitlement will be the single period (whether a teaching period or a study period) immediately before the time allocated for the examination.

There is no entitlement to study leave for university admissions tests. In all cases, students should return to their lessons at the end of the examination. The study leave arrangements for examinations that are scheduled during the main summer examination period (mid May to June) will be notified to students during the Spring Term.

Fees & Expenses

You will not have to pay any tuition fees if you are under 19 and have been resident within the European Union for the three years before your course. Different rules apply to students from outside the EU and students who are 19 or over at the start of their course. Full details are available from the Admissions Office.

Essential textbooks and materials are provided free of charge, unless they are kept by the student after the course. Students are expected to pay towards the cost of field trips and visits, although the charges for these are kept to a minimum. Examination fees, with the exception of re-sits, are normally paid by the College.

Financial Help

For the academic year 2012-13, the College will receive a sum of money from the government for distribution to students who meet the criteria for financial support under the 16- 19 Bursary Scheme. Full details of eligibility and application procedures will be provided for students at enrolment in September 2012.

Fire Evacuation

Make sure you know how to get out of the building in the event of an emergency. This will be explained to you during your induction period by your tutor. Information notices are displayed in all rooms and corridors and other public places. If the alarm sounds you must obey instructions from staff, evacuate the building and assemble in the designated area.

First Aid

There are about twenty members of staff qualified in First Aid. To contact a first aider, see Ms Linda Pike in the Guidance Office or contact Reception. There is a medical room on the site: go to the Guidance Office to use the medical room.

Gap Year Grants

Each year The Association of Parents and Friends will provide funds to support College students who undertake a gap-year project following their final year at the College. Details of application procedures will be sent out to Year 13 students in the Spring Term.

Holidays and Planned Absences

If your parents wish you to go on an annual family holiday which can only be taken during termtime, you will need to ask your tutor at least a month in advance. They will give you the Planned Absence Request Form and explain what to do. Such arrangements should not be made unless it is completely unavoidable. Parents and students who ignore this reasonable request may be asked to see the Principal. Permission will not be granted to students requesting personal holidays during term. For other planned absences not organised by the College you will also need to use the Planned Absence Request Form: see tutor.

Hub

Open from 8.30 am until 3.00 pm selling baguettes, jacket potatoes, boxed salads, Costa coffee/speciality teas and snacks.

Illness

If you are taken ill during the day go to the Guidance Office where staff will help you if first aid is needed; check you can get home; fill in your absence on the register and hear from you or your parent/guardian when you get home. You may use the medical room to rest and recover until you can be collected, or you feel well enough to get yourself home or return to lessons.

Independant Learning

Independent learning is a phrase that you will hear often during your time with us at the College. In a recent report by leading universities on what they wished that first year undergraduates could do better, top of their list were the skills associated with independent learning. This means being a good manager of your own learning and progress.

Like universities, we are convinced that those students who develop the three Rs of:

  • Resilience (a willingness to keep trying)
  • Resourcefulness (a creative and flexible approach to learning: finding strategies to use when you haven't been directed what to do)
  • Reflection (a self-awareness that allows you to analyse your progress and to take responsibility for improving it) equip themselves most effectively for A level learning challenges. Through progress reviews, assessment and feedback, tutor discussions and learning conversations with your teaching staff, there will be considerable focus on you developing effective independent learning strategies.

IT - Acceptable Usage

Through signing the Acceptable Use of IT agreement, you have done your part in ensuring that those students who want to learn using the College's network are enabled to do so.

Please be aware that activities, such as those listed below, will bring about a one week ban from the College's network.
Please do not:

  • Send general emails to mass mailing lists
  • Play, store or distribute games (The Hub and The Link are designated as the only areas to play games on computers, should you wish)
  • Access inappropriate materials such as pornographic, racist or offensive material
  • Eat or drink near computers
  • Install software on College computers
  • Use someone else's computer account or allow access to your account by others (including by leaving yourself logged on)
  • Move, tamper with or open computer equipment.

If caught in breach of the Acceptable Use of IT agreement, you and your tutor will receive an email giving a day's notification of the one week ban from the College network. If you try to log on when you are banned, you will receive a pop up message that says: "Your account has time restrictions that prevent you from logging in at this time. Please try again later."

Library & Resources Centre

Normal opening hours are as follows:

  • Monday 08.30 - 17.30
  • Tuesday 08.30 - 17.30
  • Wednesday 08.30 - 17.30
  • Thursday 08.30 - 17.30
  • Friday 08.30 - 17.00

However at key times of year the library will extend evening opening hours. Details will always be advertised in advance through e-mail, College News and the electronic sign boards. Your College card is your Library card. You will always need this to borrow items, including departmental textbooks. Full details of all Library services including the Library catalogue and our digital library can be found by clicking on the Library link on the student Sharepoint site.

The Library is not a social area. It provides space for individual private study. To ensure the quality of the working environment is maintained students are expected to adhere to the Library code of conduct which includes:

  • Respecting the rights of others to work without disturbance
  • Bringing no food or drink except bottled water into the library or silent area
  • Ensuring electronic devices are used in silent mode only in the Library and are not the cause of disturbance to others (phones which disturb other people are liable to be confiscated until the end of the College day)
  • Disposing of litter in the bins provided
  • Making sure any books used are returned to the shelves where they were found

Link

Available for the consumption of meals brought onto site. Open from 8 am to 6.00 pm.

Lockers

A number of lockers will be available and are allocated each year through the Guidance Office.

Lost Property & Personal Possessions

You should look after your own property, for which the College can accept no responsibility. Please do not leave valuable articles unattended. The Bursary will provide a place of safe-keeping. The Music Department has special arrangements for the safe-keeping of musical instruments. Lockers are available for the storage of personal belongings when using the Sports Centre.

Any lost property which is found should be handed in to, and claimed from, the Resources Office near the Bursary.

Medical Appointments

Unless you are attending a specialist clinic with restricted appointment times, you should make appointments with the doctor or dentist outside timetabled College commitments.

Mobile Phones

You should ensure that mobile phones or other electronic devices are switched off in all timetabled periods unless permission has been given by an individual staff member for their use in specific teaching and learning activities. Electronic devices can be used in silent mode only in the Library and must not be the cause of disturbance to others. Mobile phones may be used, with appropriate consideration to others, in social areas, dining areas and corridors. The Hub, The Atrium and the Library are wi-fi enabled and more will come on line over the year.

Motorcycles

Students are allowed to park motorcycles/scooters in the lay-by on Purbeck Road. Students who travel to College by motorcycle must first fill in a form which is available in the Guidance Office.

News Channe

You will receive news via your personalised portal page. In your IT induction, you will have been shown how to customise the news you receive to target it to your needs and interests.

Opening Hours

You may use the College premises between 8.00 am and 6.00 pm, Monday-Friday during term-time. Where appropriate you should follow safety instructions relating to specialist areas. If you are on College premises outside these hours you must be under the guidance of a member of staff who has agreed to be responsible and is present.

During half term and holiday periods the College is normally closed to students.

Organising Events

If you wish to organise an event (for example to promote a charity or in connection with a Student Society), please submit a request in writing to the Guidance Office; your request will be passed to the appropriate member of staff who will respond to you.

Parents' Consultations

Your parents are invited to meet your tutor and senior staff early in the autumn term of Year 12. They will have the opportunity to meet subject teachers in the Spring Term of Year 12 and the autumn term of Year 13.

Part-time Employment

We recognise that part-time employment can be beneficial for experience of work and also it can help financially. You should tell your tutor about part-time jobs and make sure that College work takes priority. Research has demonstrated that too much paid employment (e.g. more than around eight hours per week) is detrimental to academic achievement.

Posters & Notices

You may only display posters and notices on the student notice boards and should ask permission from the Student Guidance Officer to do so. You must not display unauthorised posters on internal or external walls in College.

Printing

You will receive an account for printing which you need to keep topped up to ensure you have sufficient printer credit. To top up your printer credit, please go to the Printing Credit link on the homepage of the student portal. Colour printing charges are significantly more than black and white printing charges.

Please be aware that printing any pages, whether colour or black and white, from a colour printer (printers with a suffix of -COL1 or -COL2) will be charged at the colour printing rate.

Quiet Room

The College has a room that may be used by students for prayer or quiet contemplation. Students wishing to use this facility should go to Reception where the Receptionist will explain how to use the room.

Silent Study Area

(next to the Study Skills Department) is used for individual private study and is the only area of the college where total silence is always required.

Smoking

The serious risks to life and health of smoking are well-known, and the College urges any students who smoke to try to stop. Information and advice is available at http://nhs.uk and searching for smoking (quitting). In the College, there is information from the Guidance Office.

For safety reasons related to potential congestion, students are also asked not to smoke on the Hills Road pavement between Homerton Street and Purbeck Road. The same restriction applies to most of Purbeck Road (a private road owned by the College), except for a designated area just beyond the College car park entrance. Students can smoke in this area providing that they do so without causing a nuisance. Please put stubs in the bin.

Sports Facilities

The Sports & Tennis Centre offers the following facilities:

  • Multi-purpose Sports Hall
  • Fitness Room
  • Four Indoor Tennis Courts
  • Squash Court
  • Table Tennis Tables
  • Six Outdoor Tennis Courts
  • Projectile Hall (2 cricket lanes)

Students will be required to pay £12.50 each year (PE students pay £6 for 2 years), as a contribution to their centre membership. Having completed this annual payment, students will be able to book facilities free of charge from Monday to Friday during term time between the hours of 8.00 am - 5.30 pm. A student ID card should be presented at the Sports Centre Reception when completing a booking and must also be left at reception during the period of the booked session. Outside of College hours and during College holidays students pay members' rates.

The student fee includes a free induction session to use the fitness room. This induction session is essential to ensure that equipment is used correctly and safely. Induction sessions can be booked at the Sports Centre Reception. Having completed the induction session, students will be able to access the fitness room (remember to hand your College ID card to the Sports Centre Reception and collect it after use).

Students are able to book the facilities seven days in advance. Students are subject to the conditions of cancellation for the facilities i.e. 48 hours notification of cancellation will not incur a charge. If you do not use the booked court you will be charged the booking fee as for fee-paying customers. Facilities can be booked from 7.00 am each day in advance of use.

When using the Centre for any sporting activity you must wear suitable sports kit, including non-marking footwear.

Parking is not permitted in the Sports Centre car park during term time.

Sports Ground - Luard Road

Has rugby and football pitches, and a cricket square. Access to the sports ground is under the supervision of the College sport staff. If you wish to use the sports field you must have permission from the Sports and Tennis Centre staff.

Student Social Areas

All members of the College should keep the Social Areas clean and tidy. Please put all litter in the bins and treat the furniture and fittings with care. The Hub and The Link have seating for social working or relaxation. They are open throughout the day. There is WI-FI access and computers you can use for social websites.

The Student Council Office is in the Hub.

There is outside seating in many areas of the College. Students may sit on all grassed areas except in the Main Quad. If doing so during lesson time, please do not disturb nearby classes.

Student Voice

It is important that you have the opportunity to give us your views on all aspects of College life, and we hope that you feel sufficiently confident to do so. There are several ways in which your views can be heard:

  • Through your elected tutor group representative on the Student Council
  • Through elected members of the Student Council Executive, who meet regularly with staff
  • Through the elected student governor
  • Through student questionnaires or surveys
  • Directly to staff, particularly your tutor or the Assistant Principal (Support and Guidance), Mr. Nigel Taylor.

The findings from questionnaires and surveys and the action which the College intends to take in response will be summarised and published on the website.

Thefts

Thefts should be reported to the guidance office immediately.

Time Management

You are expected to be independent, to organise your time yourself and to make good use of the Library and Resources areas. You should aim to do about four hours independent study per week for each of your AS level courses. Subject teachers will set essays and various other tasks to be completed outside lesson time, and there will be additional reading, research and preparation in all subjects.

Set written work and coursework will be expected by certain dates and you will have to plan your time carefully to meet the deadlines. Use the diary section of the Student Planner to help you with your planning. The transition from GCSE to advanced level is not an easy one, and you should ask for help if you need it. Departments hold lunchtime surgeries to help individual students with problems.

Work Experience

Must be organised in association with the Careers Department (if during College term-time)